Real Estate Loan Services
Service · Pre-closing

Title search coordination and exam prep for Tennessee files

We get the search ordered, the documents in one place and the open questions written down, so your examiner starts with an organized file instead of a stack of PDFs.

We are not a lender, mortgage broker or loan servicer. We don't issue title insurance or give legal advice. Licensed signatures, notarizing and closings stay with you.

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What we handle

  • Ordering and tracking the search. We place the order with your abstractor or search vendor and follow it until the search is back.
  • Pulling recorded documents you ask for. Where a county makes images available online, and where you've given us access to your subscriptions, we pull the vesting deed, prior deeds of trust, releases, plats and restrictions.
  • Organizing the search package. Chain of title, open deeds of trust, releases, liens and judgments, put in the order your examiner works in.
  • Writing up open questions. A missing release, a name that doesn't match from deed to deed, an estate or a trust in the chain, an entity seller. We list them for the examiner; we don't decide them.
  • Keeping the exam moving. Once the exam is back, the requirements go straight into commitment drafting and the closing checklist.

What stays with you

  • Title examination and every insurability decision.
  • Legal opinions and anything that calls for an attorney's judgment.
  • Your underwriter relationship and the final say on what gets insured.

Tennessee notes

Tennessee has 95 counties, and each Register of Deeds runs its own records. Online access is different from county to county, so how we pull documents depends on where the property is and which subscriptions you already have:

CountyOnline records access (as published by the county)
Shelby (Memphis)Many recorded documents can be viewed and copied on the Register's website at no charge.
Hamilton (Chattanooga)Online database access requires an application and a $50 monthly access fee.
Davidson (Nashville)A land records portal that requires signing up for an account.

Not everything that affects title is filed with the Register. The Shelby County Register's own FAQ notes that some liens are filed with the courts, which is why the search package needs more than a deed-book pull.

Sources

  1. Shelby County Register of Deeds, FAQs: https://register.shelby.tn.us/faq
  2. Hamilton County Register of Deeds: https://register.hamiltontn.gov/
  3. Davidson County Register of Deeds: https://www.nashville.gov/departments/register-deeds

County and state requirements change. We confirm them on each file; this page is general information, not legal advice.

Other services

Commitment draftingPayoff, HOA & tax requestsCD & settlement balancingClosing packagesPost-closing & e-recording
FAQ

Common questions.

More answers on the main FAQ.

No. We coordinate the search and organize the package. Examination, insurability and anything that requires legal judgment stay with your licensed examiner or attorney.

Yes. We'd rather keep your existing abstractor and search vendors and handle the ordering, tracking and organizing around them.

Yes. Single steps are priced per file, and your first file is free.

Free trial file

Send one file and see the work first.

Send one file and we'll order the search and organize the package for your examiner, free, so you can see the work before you decide.

  • 1
    Tell us about your officeYour software, the stages you want help with and a rough monthly volume.
  • 2
    Sign an NDA if you'd likeYours, or our mutual NDA, before we see any file.
  • 3
    Send one file, freeReview the work and decide if per-file pricing makes sense. No long-term contract.

Prefer email? Write to hello@realestateloanservices.com or call (901) 445-6350

Office hours: Mon–Fri, 8 a.m.–5 p.m. CT

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